Accounting control is essential to competitive companies. By understanding accounting as the business lung, seeing it as the ideal tool to project results and opportunities, managers gain more confidence and autonomy to make strategic decisions of the organization.
The balance sheets, in turn, emerge as the practical instruments that allow operational monitoring and demonstrate the corporate results – updating directors and eventual shareholders. Consolidation of documents, therefore, requires attention and seriousness: management technology can (and should) facilitate the process and ensure the credibility of the data.
What is the consolidation of the balance sheets?
In general, the consolidation of the balance sheets can be described as a financial statement that relates one or more entities and is widely used with the parent companies and subsidiaries, and also between controlled and controlling companies. In the case of a conglomerate of companies, for example, it is common for the document to explain the accounting situation of the group as a whole, consolidating them.
The main objective of the tool is to formalize a credible diagnosis of corporate health, punctuating financial activities and signaling deficits and surpluses. By having concrete figures, leaders are more assertive in understanding scenarios and can make increasingly cohesive decisions.
Due to its depth and relevance, the consolidation of accounting balances is a complex task. It is not enough, for example, to plan the company’s information and offer it to managers (and possible shareholders) in its raw format. It requires a method of organizing and integrating the data, transferring the whole movement of the company to the accounting, applying the rules of integration and making them useful to the strategic process of analysis.
The consolidation of balance sheets will also serve as the basis for the calculation of indices such as Current Liquidity, Dry Liquidity, and other indices that are important for good management.
In practice, the consolidation of accounting statements provides background and information for a number of important documents. The main ones are:
- Statement of Income(SOI);
- Accumulated Profit and Loss Statements;
- Opinion of the Supervisory Board.
In addition, reports of any audits may also be incorporated. For companies that fall under the Real Income tax regime, it is important to attach the MEP (Equity Method of Equity) to the documentation.
Thus, it is easy to see that the consolidation of accounting statements is a rigorous activity, highly critical, and that requires know how and seriousness. To ensure the relevance of the data and the feasibility of the evaluation, it is essential that the process be synergistic, integrated and automated.
Why consolidation of the balance sheets is essential?
The biggest motivation for the routine consolidation of balance sheets, of organizations with more than one entity, is the legal regulation: the requirement is provided for by law and is supervised by the Brazilian Securities and Exchange Commission (CVM).
The process has, by itself, benefits that attest to its importance. It is only through the balance sheet, for example, that it is possible to properly analyze the financial and accounting picture of an entity or a business conglomerate.
Moreover, as far as the market is concerned, consolidation is an essential resource for obtaining new credit lines and is usually considered at the moment when potential investors decide on a financial contribution.
Internal management, on the other hand, is also directly impacted by the accounting balance sheets: identifying productive gaps and correcting accounting deviations are some of the advantages provided by consolidation routines.
In order to face market competitiveness, it is essential that the company devotes itself to the transparency and candor of its operations. The consolidation of accounting statements is certainly the instrument capable of strengthening the organizational image and maintaining corporate health, maximizing short, medium and long term results.
How ERP can assist in consolidating financial statements?
According to the Internal Revenue Service, tax and tax obligations consume around 600 hours of work per year. The balance sheets, as well as their consolidation, enter into the calculation.
The number is expressive and even alarming: managers need tools that automate bureaucratic routines, optimizing the resources used to fulfill them.
Management technology is the key to a more organized and transparent process, providing agility without undermining credibility. ERP, for example, has the ability to integrate all areas of the business and minimize manual errors by eliminating rework.
In addition to the operational speed, however, some predicates of the software guarantee its assertiveness in the consolidation of the accounting balance sheets. Among the main ones, the following stand out:
- speed of information collection, since all the necessary numbers for documents are centralized and easily accessible;
- compliance with the federal requirement and avoiding sanctions and damages for noncompliance;
- the potentialization of management, which can be supported by concrete data and, thus, evidence potential bottlenecks and possible business opportunities.
In practice, the consolidation of accounting statements emerges as an instrument of optimization and control. More than just a tax and tax obligation, the analysis is an important support for managers aligned to their business and committed to their companies.
Strategic accounting: management technology is the key
The balance sheets are part of the accounting routines and, as well as the other demands of the area, should be treated with transparency and seriousness. Management technology is the ideal tool to strengthen data collection and analysis processes, empowering decision making.
In addition to management activities and internal strategies, however, accounting offices also benefit greatly from the capabilities that integrate and categorize data, centralizing all company information and facilitating access to dashboards and reports.
ERP, therefore, is certainly a powerful ally in the automation of routines and the agility of mandatory closures, ensuring the tax and tax compliance of the company served. The accountant has more peace of mind to close his demands and avoids search and conference rework.
In this way, it would not be wrong to say that the software provides and endorses a healthy and effective relationship between outsourced accounting and the corporate client. When coupled by an up-to-date and secure ERP, the two companies leverage their routines – optimizing financial, human, physical and time resources – and ensure business viability, reiterating compliance with all required regulations.
Areco ERP strong> automates accounting integration rules for accounts payable, receivables, inventory, fixed assets and billing operations. Thus SPED submissions and bank reconciliation routines, to name just a few examples, are immediately optimized and occur more securely and transparently. It’s great for the manager, but it’s also great for the bookkeeping that caters to you.
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